The Rise of Ransomware: How to Protect Your Data

Introduction:

Ransomware Isn’t Just a Big Company Problem
You don’t need to be a tech firm or government agency to get hit by ransomware.

Small businesses are being targeted every single day — because they’re easier to breach, more likely to pay, and often underprepared.

This blog breaks down how ransomware works, why it’s getting worse, and what small business owners like you can do to stay protected.

What is Ransomware?

Ransomware is a type of malicious software that:

1. Encrypts your files, locking you out of your data

2. Demands a ransom (usually in cryptocurrency) to restore access

The attacker might also threaten to leak your data publicly if you don’t pay — a tactic known as double extortion.

And there’s no guarantee they’ll keep their word if you do pay.

How Ransomware Infects Your Business

Common entry points include:

• Phishing emails with malicious links or attachments

• Weak remote desktop (RDP) connections

• Unpatched software vulnerabilities

• Infected USB devices

• Compromised third-party tools or suppliers

Once inside, the malware spreads quickly — often encrypting everything from shared folders to backups.

Why Ransomware is on the Rise

1. It’s Profitable

Ransomware groups are making millions. Some even run like professional businesses — offering "customer support" to help victims pay.

2. It’s Automated

Attackers use bots to scan the internet for weak targets. You don’t need to be "known" to be hit.

3. It’s Evolving

New ransomware variants evade antivirus tools and target backup systems to increase leverage.

4. It’s Untouchable

Many attackers operate in regions that don’t prosecute cybercrime, making it hard to stop them.

Real-World Example: One Click, Total Lockdown

We worked with a small architecture firm that opened what looked like a client file sent via email.
It was a fake.

The ransomware spread through their network within minutes:

• Project folders were encrypted

• Client files gone

• Backups deleted

• A demand: pay £17,000 or lose everything

Because they didn’t have secure, offline backups, they were stuck.

They didn’t pay — but it took weeks to recover, and months to rebuild trust with their clients.

7 Ways to Protect Your Business from Ransomware

1. Train Your Team

Most attacks start with a click.
Run phishing simulations and teach staff how to spot suspicious emails.

2. Use Strong Passwords and MFA

Protect access to systems with complex passwords and multi-factor authentication.

3. Patch and Update Systems

Outdated software is a goldmine for hackers.
Apply updates promptly — especially for Windows, browsers, and firewalls.

4. Back Up Everything (The Right Way)

Use automated, encrypted backups stored offline or in secure cloud systems with version history.
Test them regularly.

5. Restrict Admin Rights

Only give admin-level access to people who absolutely need it.
The fewer doors, the fewer ways in.

6. Use Endpoint Detection and Response (EDR)

EDR tools monitor, detect, and respond to suspicious behaviour across all devices — much faster than traditional antivirus.

7. Segment Your Network

Don’t let one infected machine take down everything.
Keep sensitive systems and data on separate networks with strict access rules.

Should You Ever Pay the Ransom?

Cybersecurity experts and law enforcement strongly advise not paying.
Why?

• You fund criminal operations

• You may be targeted again

• There’s no guarantee of getting your data back

Prevention and preparation are always cheaper than paying.

What to Do If You’re Hit by Ransomware

Disconnect affected systems immediately

1. Notify your IT/security provider (or call us!)

2. Preserve logs and evidence

3. Do not contact the attackers directly

4. Report the incident to Action Fraud (UK)

5. Begin recovery using clean backups

6. Communicate with clients transparently